PPM schedules by asset
Attach a maintenance schedule to any piece of equipment: quarterly service on a Rational combi oven, six-monthly deep clean on an ice machine, annual Gas Safe check on a fryer bank. Set the interval and CaterTrackr handles the rest. Whether it's F-Gas regulations for refrigeration units or COSHH requirements for chemical cleaning — every schedule is tailored to the asset.
Automatic job creation
When a PPM is due, CaterTrackr creates the job, assigns the right engineer, and sends notifications. No one needs to remember. No spreadsheet to check. Your gas fryer servicing, walk-in chiller inspections, and dishwasher maintenance all happen on schedule — keeping you compliant and your customers' kitchens running.
Service sheets for every visit
Each PPM job comes with the right service sheet template already attached. Engineers tick off checklist items, record gas pressure readings, note refrigerant levels for F-Gas compliance, and flag any issues. Everything is captured digitally — no more lost paperwork or illegible carbon copies.
Upcoming work dashboard
See all planned maintenance due this week, this month, next quarter. Filter by customer, equipment type, or engineer. Spot gaps before they become emergencies. If a Gas Safe check on a commercial oven is overdue or an ice machine service has slipped, you'll know about it before the insurance company does.
Compliance and audit trail
Every PPM visit is recorded with dates, engineer name, checklist results, and customer signature. When the auditor asks about Gas Safe compliance for gas ovens and fryers, F-Gas records for refrigeration, or COSHH documentation for chemical cleaning — you have the records instantly. Many insurance policies require evidence of regular servicing, and CaterTrackr gives you exactly that.
[Screenshot: Planned maintenance calendar with upcoming PPM visits]
Built for UK catering engineers
CaterTrackr understands the regulations and standards that matter to your business.
Gas Safe compliance
Track Gas Safe certificate expiry for every gas fryer, combi oven, and range cooker. Never let a certificate lapse.
F-Gas regulations
Log refrigerant checks and leak tests for walk-in chillers, blast freezers, and ice machines as required by F-Gas regulations.
COSHH documentation
Record chemical cleaning schedules and COSHH assessments for extraction canopy cleans, grease trap servicing, and deep cleans.
Insurance requirements
Many insurers require evidence of regular servicing. CaterTrackr provides a complete audit trail that satisfies insurance inspections.